Academic Resources

Office of Research Services

About Research Services

The ORS provides advice and assistance to faculty, staff and students in preparing and submitting proposals requesting funds for research and other sponsored programs. There are five (5) areas of responsibility and activity through which this is accomplished.

Liaison
Information Services
Proposal Preparation and Submission
Award Administration
Regulatory Compliance

1. Liaison

ORS is the University unit through which federal, state, local, private and other prospective funding agencies channel their requests for assistance utilizing grants and contracts. In addition, it is the agent through which faculty coordinate their efforts in the development of research and other sponsored programs. The ORS assists faculty in making contracts with government and private agency officials; works to stimulate the interests of these agencies in appropriate University programs; and, provides a clearinghouse for information on faculty interests and University capabilities.

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2. Information Services

Through established contacts with governmental agencies, private agencies, professional associations, and special periodicals, ORS maintains a resource collection of current information about funding sources. Information about sources of program support – both public and private – proposal guidelines, new programs, and funding trends is shared with faculty, staff, administrators, and other persons affiliated with the University or requesting assistance from the University.

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3. Proposal Preparation and Submission

In most instances, faculty members initiate proposals for specific program interests that require outside funding. The initial faculty interest, along with the department and college support, is important to successful proposal development. In order to facilitate the preparation of the proposals, ORS:

  • Assists faculty members in identifying specific funding sources;
  • Provides appropriate guidelines and other program information;
  • Reviews proposals for completeness and format;
  • Assist with actual proposal document preparation and submission;
  • Assists with budget preparation, including coordination of institutional cost sharing, required space, faculty release time and other commitments;
  • Coordinates university review procedures, required assurances and certifications, and transmittal to funding source;
  • Determines whether human subjects and animal care protection compliance are necessary and assists in developing adequate procedures;
  • Monitors the status of pending proposals;
  • Attempts to expedite their review and approval;
  • Negotiates the legal and technical components of research grants and contracts or other agreements on behalf of the university; and
  • Provides general assistance to the University in planning and development stages of new programs and facilities whenever outside funding is a consideration.

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4. Award Administration

Once a grant or contract is awarded to the University, ORS maintains and coordinates review procedures necessary to insure compliance with applicable University and grantor policies and guidelines; provides general administrative services to the PI, including the establishment of accounts and records, general coordination of other fiscal procedures, and general institutional support of the program; provides academic and other administrative units with appropriate reports and current status of all sponsored programs and funded research activities; monitors the compliance with both federal and state regulations; conducts all contract negotiations, including revisions, on behalf of the University; and monitors expenditures to assure compliance with University and funding agency policies.

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5. Regulatory Compliance

ORS is responsible for the administrative and facilitation of regulatory compliance efforts associated with research activities at the University. This is accomplished through the coordination and monitoring activities of the Institutional Review Board for the Protection of Human Subjects in Research (IRB) and the Institutional Animal Care and Use Committee (IACUC) as well as tracking and oversight of various compliance issues by ORS staff. ORS provides administrative assistance to the IRB and IACUC members. Additionally, ORS is responsible for the University’s program for education of faculty, staff, and students regarding compliance regulations and responsibilities of human subjects, animal care, and related issues.

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For more information and assistance, visit the Office of Research Services, in the Carriage House (Maguire Campus).

Phone: (610) 660-1205, Fax: (610) 660-3494, Email: ors@sju.edu.

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