Campus Resources

Human Resources

Leaves

Saint Joseph 's University supports a work environment that recognizes the complex issues our employees face in balancing their work and family commitments. To that end and in compliance with all applicable state and federal legislation, the University offers the following policies:

Sick Leave

As a full-time employee of Saint Joseph 's University, you are eligible for twelve (12) paid sick days per year of continuous service beginning on the June 1st following your hire date. During your first partial year of employment, you are eligible for one sick day per month beginning on the first of the month following your hire date.

Effective 6-1-05, all current full-time administrative employees and faculty will have no less than thirty (30) days accumulated in their sick bank. Thus, all current full-time administrative employees and faculty will have the greater of thirty (30) paid sick days or the number of days accumulated thus far based on the eligibility outlined above (number of full years of continuous service as of June 1, 2005 times 12 days up to 90 days). All full-time administrative employees and faculty hired after 6-1-05 will accrue sick time based on the eligibility outlined above. Staff employees will maintain their current sick time balances and will continue to accrue sick time as stated above.

Earned sick time that has not been used may be accumulated to a maximum of ninety (90) days.

If your leave qualifies under the University's Family and Medical Leave Policy, any time taken under the Sick Leave Policy will also be designated by the University as Family and Medical Care Leave and all provisions of the University's Family and Medical Leave Policy shall apply.

Your own illness, as well as appointments with health care providers, constitute legitimate uses of your sick time. A physician's note may be required as deemed necessary by your manager to support the use of your sick time. For other approved use of sick time, please see the University's Parental and Family Care Leave Policy below.

If you are faced with your own serious illness and must be absent from work beyond the number of days in your accumulated sick bank, you may be eligible for benefits under the University's Short-term Disability Policy and/or Long-term Disability Policy (see below).

A faculty member returning from a leave may return to teaching or, if not applicable and/or practicable, may be assigned alternative work duties for the balance of the semester as recommended by the Dean and approved by the Provost.

Life Insurance, Short-term Disability benefits, Long-term Disability Insurance, and Long-term Care Insurance will be continued during periods of sick leave.

Accumulated Sick Leave is not paid out upon termination of your employment.

Up to three months of time absent from work under this Sick Leave Policy will be credited for calculating service at the University for vacation and tuition benefits. Time off beyond twelve weeks will not be credited.

Short-Term Disability

The University may provide emergency short-term disability pay for full-time employees in the event that your non-work related illness/injury requires an absence of more than your accrued sick leave. This benefit is available on the first of the month following 90 days of employment and is paid by the University. Upon approval of the disability claim, the University will provide remuneration to eligible employees at the rate of sixty percent (60%) of regular earnings until the ninetieth (90th) calendar day of disability.

In order to qualify for short-term disability benefits, you must submit a Short-term Disability application form, which includes a physician's report, to the Office of Human Resources.  Approval of the short-term disability benefit does not guarantee approval of a long-term disability claim.

While absent from work on short-term disability benefits, you are required to notify your manager of your leave status and keep your manager updated on your status every two (2) weeks.

Life Insurance, Short-term Disability benefits, Long-term Disability Insurance, and Long-term Care Insurance will be continued during period of short-term disability.

Should you have vacation benefits available and prefer to use those benefits, which are paid at 100%, rather than the Short-term Disability benefits, which are paid at 60%, you may do so under limited circumstances and subject to review by your manager and the Director of Human Resources.

Long-Term Disability

The University maintains a group Long Term Disability Insurance Plan for full-time employees. This benefit is available on the first of the month following 90 days of employment and the premium is paid by the University. Upon approval of the disability claim, the policy provides a monthly benefit of 60 percent of basic monthly earnings up to the maximum monthly benefit, less other income benefits as stated in the Policy.

In the event of long-term disability, the University will continue its contribution to your health insurance and long term care insurance plan(s) for up to one year, provided you maintain your contribution, if any, to the total premium. In certain circumstances, there may be a waiver of premium for life insurance during long term disability.

Parental and Family Care Leave

As a full-time employee of Saint Joseph 's University, you are permitted to convert up to thirty (30) days from your Sick Leave bank in any one fiscal year (June 1-May 31) to care for your newborn, newly adopted, or newly placed foster child (Parental Leave) or to care for your ill child, spouse or parent (Family Care Leave).

If your leave qualifies under the University's Family and Medical Leave Policy, any time taken under the Parental and Family Care Leave Policy will also be designated by the University as Family and Medical Care Leave and all provisions of the University's Family and Medical Leave Policy shall apply.

When the need for your leave is foreseeable, such as the birth or adoption of a child, or planned medical treatment, you must provide reasonable prior notice, and make efforts to schedule leave so as not to disrupt University operations. In cases of illness, you will be required to report periodically on your leave status and intention to return to work. If leave is not foreseeable, notice should be provided as soon as possible, usually no more than two days from when your leave commenced.

In the case of Parental Leave, the converted sick time (up to thirty (30) days) must be taken within twelve (12) months of the birth, adoption, or placement of the child.

A faculty member returning from a leave may return to teaching or, if not applicable and/or practicable, may be assigned alternative work duties for the balance of the semester as recommended by the Dean and approved by the Provost.

Employee Assistance Program

The University provides an Employee Assistance Plan through Standard Insurance Company. Employees are encouraged to seek confidential help in areas of work-life balance, personalized financial counseling and emergency travel assistance. The following services are available :

  • Work-Life Balance Assistance Program assists employees in finding solutions to the everyday challenges of work and home as issues involving emotional and physical well-being; childcare and/or eldercare referrals; personal relationship information and counseling; legal consultations; financial planning and counseling; stress management, and more. To learn more visit http://www.eapbda.com.
  • Emergency Travel Assistance for travel during business or pleasure, in the United States or around the world. Services include: guaranteed hospital admission; emergency medical evacuation to medical facilities; prescription replacement; and care and transport of unattended minor children. For more information visit http://www.medexassist.com/standard/standard1.aspx.

Brochures can also be obtained through the Office of Human Resources.

Leaves and Credited Service

If a faculty member is on sick leave, unpaid leave of absence or workers' compensation for more than three months, the amount of time off over three months will not be credited for calculating service at the University for tuition benefits.  

Pennsylvania Worker's Compensation Act

Saint Joseph's University is subject to the Pennsylvania Worker's Compensation Act, which provides for medical expenses and partial salary compensation for valid claims. An employee who is injured in an accident in connection with employment at the University must notify his/her supervisor within 24 hours of the accident and the supervisor must file a report with the Human Resources Office within the next 24 hours.

To ensure that your medical treatment will be paid by the University, you will be taken to the Lankenau Hospital, if the injury is an emergency or it occurs outside normal business hours; or to Worknet at Roxborough Memorial Hospital for non-emergency care during normal business hours. If further treatment is necessary, you will be referred to one of a select panel of physicians. The procedure to follow in the event of a work-related injury is available in the Human Resources Office. Click here for designated panel of physicians.