Course Forms
Add/Drop
UNDERGRADUATE DAY: You may add or drop a course during the add/drop period, with approval of your academic advisor. Addition of an approved sixth course will require payment of an additional fee. Changes of section are permitted during the add/drop period and do not require approval of your academic advisor. If you have registered for classes online, you can go to http://my.sju.edu to add/drop classes with the proper authorization code from their advisor. If you have not registered online, download the add/drop form and follow the instructions accordingly . Paper forms are available in the Student Service Center (BL 121).
UNDERGRADUATE EVENING/GRADUATE: You may add or drop a course during the add/drop period. If you have registered for classes online, you can go to http://my.sju.edu to add/drop classes. If you have not registered online, download the add/drop form and follow the instructions accordingly . Paper forms are available in the Student Service Center (BL 121).
Course overload (Undergraduate Day Students)
Although the usual load is five courses, students with superior records may petition the Dean of the appropriate college for permission to carry a sixth course. No student may carry more than six courses in any semester. Additional tuition is charged for this overload. Download the course overload form and follow the instructions accordingly.
Course override
The course override form is required when a student would like to request that a restriction be removed. Restrictions may include a closed course, pre-requisites, time conflict, major or class level. Authorization from the department chair or the director of the program is needed to remove these restrictions. Download the course override form and follow the instructions accordingly.
Withdrawal from course
Students wishing to withdraw from a course must submit a withdrawal from course form to the Student Service Center on the day of withdrawal.
Please select the appropraite withdrawal form below.
Undergraduate Day students: withdrawal from course
Professional & Liberal Studies and Graduate Students: withdrawal from course
The date the University receives the notice of withdrawal shall in all cases be considered the day of withdrawal. Withdrawal from any course without official notice will result in the recording of FA (failure due to excessive absences) in that course. A student withdrawing will receive a grade of W.
Withdrawal must be received no later than two weeks after the end of the quarter for courses 14 weeks in length. For courses that are less than 14 weeks, please contact the Registrar’s office via e-mail genqst@sju.edu for the official deadline.
For more detailed information regarding withdrawal policy view the university Course Catalog.
Withdrawal from ALL Courses
A student wishing to withdraw from all classes must submit a withdrawal from all classes form within the withdraw period, which ends two weeks after the end of the quarter.
When a student withdrawals from all classes he/she is still considered an active student for the semester of the withdrawal.
Change from credit to audit
Full-time students who wish to audit a course should make the arrangement privately with the instructor. At the end of the semester, the Registrar's office will ascertain from the faculty the names of students completing courses on an audit basis. Audited courses appear on the students' grade reports and on the official record with the grade X. The appropriate Dean may allow a student to change from credit to audit status no later than two weeks after the end of the quarter, but not to avoid penalties imposed through the University's Academic Honesty Policy. The reverse change, from audit to credit status, however, is not permitted. Download the credit to audit form and follow the instructions accordingly.
Independent Studies (Undergraduate Day Students)
Students who have completed four regular semesters with an overall grade point average of 3.0 (or cumulative average of 3.4 or higher for courses in the major field) may, with the prior approval of the chairs and Dean's office concerned, register each semester for one upper division course in the major field (or a closely related field) to be taken in the Independent Study/Directed Readings or Research/Tutorial format. Such courses are offered to enrich the student's major program and not as a special arrangement to facilitate a student's fulfillment of course or credit requirements. Additional conditions are described in Guidelines for Directed Readings , Independent Study, and Similar Courses issued by the appropriate Dean's Office. Download the independent studies form and follow the instructions accordingly.
Permission to take course elsewhere/Transfer courses (Undergraduate Day Students)
Matriculated students may be permitted to take courses for degree credit in other four-year colleges and institutions or in other divisions of Saint Joseph 's University only with written approval from their Dean. Unless an approved degree program provides otherwise, no more than six such courses (of the forty required) may be credited toward the degree. By prior arrangement with their Dean, students engaged in study abroad or in an approved exchange program may be granted degree credit for a maximum of ten courses. For students who have received academic suspension under the Academic Honesty Policy, no credits for courses taken during the time of suspension will be accepted toward graduation requirements.
If you have any questions, feel free to contact the Registrar's Office via e-mail at stugrd@sju.edu.
Please contact the appropriate Dean to obtain approval to take a course elsewhere:
Permission Form to Take Courses Elsewhere
- Arts and Sciences, Dean's Office
(610) 660-1280
Barbelin/Lonergan #113 - Business, Pat O'Brien
(610) 660-1847
Mandeville #342
Major/Minor Forms
Change of Major
Undergraduate Day, Evening, and Graduate students are required to complete this form when they wish to change their major. Download the change of major form and follow the instructions accordingly.
Selection of Major (Undeclared Undergraduate Day)
Undergraduate Day students who have entered the University as Undeclared are required to complete this form at the time they wish to declare their major. Download the selection of major form and follow the instructions accordingly.
Second Major
UNDERGRADUATE DAY: Qualified students may request permission to pursue a second major for sound academic reason. Such a request requires the approval of the chair of the secondary major department and of the Dean of that college. The Dean shall notify the chair of the student's primary major department. Certification of completion of requirements for the second major will be the responsibility of the chair of the secondary major department. The final transcript will record the completion of the second major. The degree granted will be the degree appropriate in the primary major. Two separate degrees will not be granted to students who complete a second major. Download the second major form and follow the instructions accordingly.
UNDERGRADUATE EVENING: Qualified students may request permission to pursue a second major for sound academic reasons. Such a request requires the approval of an academic advisor and the Associate Dean (Room 117 BL). The student must meet all the prerequisites and other requirements for both majors. The final transcript, not the diploma, will record the completion of the second major. The degree granted will be the degree appropriate to the primary major. Two separate degrees will not be awarded to students who complete a second major. Download the second major form and follow the instructions accordingly.
Approval of Minor
UNDERGRADUATE DAY: Students may have a minor listed on their permanent records in areas where the department has approved one. For a minor, at least 18 credits in the specified area must be obtained. Permission forms for minors are available in the Dean's office. Students choosing a minor must seek the approval of the chair in the department of the minor no later than the last day of the add/drop period of their seventh semester. Students should also be aware that their choice of a minor may be restricted based on their major or primary area of study. Download the approval of minor form and follow the instructions accordingly.
UNDERGRADUATE EVENING: BA/BS degree students may have a minor listed on their transcript. Students should see an academic advisor and the Associate Dean in Room 117 BL for approval. Ordinarily, for a minor, at least 6 courses in the specified area must be obtained. At least one-half of the courses must be taken in the classroom at Saint Joseph 's. See departmental listings for more information on requirements for a minor (e.g., see Minor in Business in the Department of Management listing). Download the approval of minor form and follow the instructions accordingly.
Exit Forms
Leave of Absence (Undergraduate Day)
A student may be granted a leave of absence from the day colleges upon application to the appropriate Dean no later than the last day to add or drop a course. The leave of absence will be granted for one semester and may be renewed once. No degree credit may be earned during a leave of absence. In making this decision, the student should consult with his/her academic advisor. A continuing registration fee is charged for each semester of leave. Download the leave of absence form and follow the instructions accordingly or pick one up at the Student Service Center.
Withdrawal from university (Undergraduate Day)
A student may withdraw from the day colleges on application to the appropriate Dean, provided any indebtedness to Saint Joseph 's has been settled and that he/she is not liable to dismissal because of failure or disciplinary action. In making this decision the student should consult with his/her academic advisor. Download the withdrawal form or pick it up at the Student Service Center.
Requests
Transcript request
To view your transcript online, go to the Exams and Grades page. For instructions on how to receive an official paper copy, go to the Student Services website.
Enrollment verification
Instructions are located on the Student Services website.
Degree verification
Saint Joseph's University has authorized the National Student Clearinghouse to provide enrollment and degree verifications. National Student Clearinghouse may be contacted at:
Web: www.studentclearinghouse.org
Phone: 703-742-4200
Fax: 703-742-4239
E-mail: service@studentclearinghouse.org
Mail: National Student Clearinghouse; 13454 Sunrise Valley Drive, Suite 300, Herndon, VA 20171
Reserve a room
The Registrar’s Office is responsible for the reservation of classroom space for internal meetings, tutoring and exam reviews. To reserve a room choose the appropriate form: faculty/staff or student.
Change of name
In order to change your name you will need to submit a copy of the legal documentation i.e. marriage certificate, divorce decree, legal change of name, or drivers license to the Registrar's office. Download a change of name form, follow the instructions accordingly, and either return the form to the Registrar (Barbelin/Lonergan 122) or fax it to (610) 660-3305. NOTE: We do not accept name changes through email. If you have any questions regarding this process, please contact the Registrar's Office via email genqst@sju.edu, phone (610) 660-1016, or in-person (Barbelin/Lonergan 122).
Change of address
Click here to access our online Change of Address form.