Grades
Graduate Grading Scale

GRADE POINT AVERAGE (GPA)

The grade point average is calculated by dividing the total credits attempted (excluding grades of PNPIPNGI,X, and W) into the sum of the products of points and credits for all courses taken. Only courses taken at Saint Joseph’s after matriculation are included in this calculation, even if transfer credit has been given.

Grading Policy (Graduate Programs)

GRADES

The following system of grades, with their grade point equivalent in parenthesis is used in GRADUATE courses:

A (4.0)

distinguished; exceptional performance in all aspects of the course

A– (3.7)

exceptional performance, but somewhat less than that rated as A

B+ (3.3)

very good; meritorious work; exceptional performance in several aspects of the course; notably above average expected of students

B (3.0)

good; sound performance in all aspects of a course; completely fulfilling and satisfying the requirements of the course

C (2.0)

passing; marginal work, acceptable, sound performance in some aspects of the course, but below the level of expected competence in other areas

F (0.0)

failure; not evidencing significant grasp of subject matter or techniques; failure remains on record even if course is repeated and the original grade still affects the cumulative average

P

Pass (lab or thesis)

NP

No Penalty (lab or thesis)

FA

Failure, absence; This grade is assgined by the instructor when the student completed the course, but did not comply with the instructor's stated attendance policy and is equivalent to F. This grade can not be changed by an "administrative withdrawal."

NA

Never Attended. This grade is assigned by the instructor when the student never attended or did not attend after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

NG

No Grade; ordinarily means grades were not submitted on time by the instructor

IP

In Progress; the grade of IP can be given to an entire class when the requirements of the course cannot be completed during one semester.

I

Incomplete; the grade of I is a temporary grade which may be given when a student has permission of the instructor to complete requirements within a short time after the end of the course. This grade must normally be resolved within four weeks after the final examination and may not appear on the final record. Any I grade which remains unresolved at the expiration of the time allowed is automatically converted into a grade of F .

VF

Unofficial Withdrawal. This Grade is assgined by the instructor when the student stopped attending after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

X

Audit

W

Withdrawal

Undergraduate Day and Evening Grading Scale

Grading Policy (Undergraduate Day and Evening)

GRADES

The following system of grades, with their grade point equivalent in parenthesis, is used in UNDERGRADUATE (DAY & EVENING) courses:

A

A; Outstanding (4.0)

A- (3.7)

 

B

B+ (3.3)

B; Good (3.0)

B- (2.7)

C

C+ (2.3)

C; Fair (2.0)

C- (1.7)

D

D+ (1.3)

D; Passing (1.0)

 

F

Failure; No grade points. No credit. Failure remains on record and as part of GPA even if course is repeated.

FA

Failure, absence; This grade is assgined by the instructor when the student completed the course, but did not comply with the instructor's stated attendance policy and is equivalent to F. This grade can not be changed by an "administrative withdrawal."

P

Pass; No grade points. Credit. The grade P carries credit but is not included in the calculation of the grade point average.

NP

No Penalty; No grade points. No credit. The non-passing grade NP carries no credit and does no affect the calculation of the grade point average.

IP

In Progress; A temporary grade assigned to all students of a given course that extends meeting requirements beyond the grading period for a traditional semester. Other grades on the scale will be assigned by the appropriate faculty member at the conclusion of the given course.

I

Incomplete; A temporary grade which may be assigned when a student has permission of the instructor to complete requirements within a short time after the end of the course. (This grade is not used when a student’s work is qualitatively deficient.) The I grade must normally be resolved within four weeks of the last day of the final examination period for the semester in question. I grades may not appear on a final record. At the end of the stated period unresolved incomplete grades become Failures. Extensions may be granted only by the Dean of the appropriate college.

NA

Never Attended. This grade is assigned by the instructor when the student never attended or did not attend after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

VF

Unofficial Withdrawal. This Grade is assigned by the instructor when the student stopped attending after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

X

Audit; No grade points. No credit.

W

Withdrawal; The symbol for an approved withdrawal after the add/drop period.

NG

No grade; A grade indicating that no grade has been reported by the instructor.

How do I Calculate my GPA

To Calculate your GPA

1. First calculate the quality points

Use the Undergraduate Day and Evening Grading Scale or the Graduate Grading Scale (undergraduate | graduate) to find the number of quality points associated with a particular letter grade.

Example: Grade of B would be assigned a value of 3 quality points.

  • Multiply the number of credits of the course by the number of quality points. This will give you the number of total quality points for the course.

Example: Grade of B with value of 3 quality points for a course that is a 3 credit course would give you a total of 9 quality points for the course.

2. Next calculate the Grade Point Average (GPA)

  • Add the total number of quality points for all courses.
  • Add the total number of credits for all courses.
  • Divide the total quality points by the total credits to determine your GPA.
NOTE : Your online academic transcript will have the quality points.

How do I change a credit to an audit?

Change from credit to audit

Full-time students who wish to audit a course should make the arrangement privately with the instructor. At the end of the semester, the Registrar will ascertain from the faculty the names of students completing courses on an audit basis. Audited courses appear on the students' grade reports and on the official record with the grade X. The appropriate Dean may allow a student to change from credit to audit status no later than two weeks after the end of the quarter, but not to avoid penalties imposed through the University's Academic Honesty Policy. The reverse change, from audit to credit status, however, is not permitted.

 Download the   Change from Credit to Audit form and follow the instructions accordingly.

How do I change a credit to an audit?

To View Your Grades Online:

Log into The Nest

Once you have successfully logged onto The Nest:

  • Go to "Classes & Registration" Page
  • Go to  "Administrative Services"
  • Select "Student"
  • Select  "Student Records and Payment"
  • Select Final Grades
  • select Term and click SUBMIT

How do I view my midterm grades?

To view:

First Year Student (Freshmen): Please see your Faculty Advisor

All other Students: Login to The Nest

  • Go to “Classes & Registration” Page
  • Under Administrative Services
  • Select “Student”
  • Select “Student Records and Payment”
  • Select “Midterm Grades”
  • Select Term
  • Not all students will receive midterm grades.

How do I view my Transcript Online

To View Your Transcript Online:

Log into The Nest

Once you have successfully logged onto The Nest

  • click on Classes & Registration
  • click on DegreeWorks
  • click on  Transcript
  • click on Save as PDF
  • You will now have an unofficial transcript available as a PDF.

Satisfactory Academic Progress (SAP) Federal Financial Aid Title IV Recipients

Every school that administers federal student aid must have policies for measuring a student’s academic progress (SAP). This directive ensures that schools are actively monitoring the use of taxpayer funds and ensuring those funds are being used to advance a student in the actual attainment of a degree. An institution has the authority to set its own standards; however, the standards must include both qualitative and quantitative measures. Institutions have the authority to evaluate and grant a reprieve, on a case-by-case basis, to students who are not meeting the standards.

In an effort to make the terminology schools use in their SAP policies easier for students and faculty to understand, as well as to encourage schools to monitor students more frequently, SAP regulations have been changed and clarified in recent years: Specifically, Program Integrity Rules, 34 CFR 668. These changes also provide additional clarification on how transfer credits and repeat classes are treated, and seek more involvement by the academic side of institutions in making decisions about financial aid eligibility.

Common Terminology:

Financial Aid Warning

 If a school chooses to measure academic progress more than once a year, they have the option of placing students on Financial Aid Warning. This status allows students not meeting the qualitative and/or quantitative standards an additional semester to improve their academic performance prior to losing financial aid eligibility. If the student does not meet the standards during the warning semester, they must file a financial aid appeal requesting an additional semester to return to good standing.
 
Financial Aid Appeal 
Students have the right to file a financial aid appeal after a determination has been made that the student is ineligible for federal aid for failure to meet the Institutions qualitative and/or quantitative standards. The appeal allows the student to cite extenuating circumstances that had an impact on their academic performance and to provide supporting documentation in support of their appeal.
 
 Financial Aid Probation         
After a student’s financial aid appeal has been reviewed and approved, the student is placed on financial aid probation. This status provides the student one additional semester of eligibility for federal aid.
 
Academic Plan 
If it is mathematically determined that a student cannot meet the qualitative and/or quantitative standards of the institution within a one semester period, then an academic plan is required before a financial aid appeal can be approved. The academic plan is typically created for the student by an advising center or academic department and outlines steps to assist the student in returning to good academic standing. 
 
SJU’s Standards     

 SAP is measured annually after the spring semester. Generally, this will be two semesters of academic credit. If the student was   not enrolled in the fall, only the spring semester will be considered for determining SAP in that year. If the student was enrolled for the fall and not the spring, only the fall semester will be considered for determining SAP in that year.

 

-Qualitative Standards (Undergraduate)*

            End of Freshman Year (Spring) at least 1.6 GPA, and at least 24 successfully completed attempted hours.

            2+ years of attendance or junior standing (whichever occurs first), at least 2.0 GPA

*To receive Federal Financial Aid, a student must be enrolled at least half-time each semester.

-Qualitative Standards (Graduate)*

            2.0 GPA after the first 2 semesters of attendance

*To receive Federal Financial Aid, a student must be enrolled at least half-time each semester.

-Quantitative Standard

Undergraduate students must earn 67% of cumulative credits attempted in any given academic year

Graduate students must earn 75% of cumulative credits attempted in any given academic year

-Students may not receive federal aid for more than 150% of the total credits required for their program.

Students must complete their degree or certificate within a maximum time frame measured by attempted credits equal to 150 percent of the number of credits required for their primary degree program. The examples shown in the chart below represent minimum requirements for the degree programs listed, and the corresponding maximum attempted credits allowed for purposes of student financial aid eligibility. If a student's degree or certificate program requires more than the minimum credits shown on the chart, the student's maximum credits allowed will reflect 150 percent of the actual program credits required.

 

Degree Program

Credits Required

Maximum Credits Allowed

Associate's

60 credits

90 credits

Bachelor's

120 credits

180 credits

Master's

30 credits

45 credits

 

Other Grades:

-Transfer Credits: must be counted in the attempted/completed ratio in the SJU measure of quantitative progress

            -Grades of I, W, WA, and FA, F: are counted as attempted credits but not as earned credits

            -Repeated Classes: are counted once in the cumulative earned measure

Appeals:

Students not making satisfactory academic progress will receive an email from Student Financial Services informing them of their option to contact their academic department to file an appeal. The student must file an appeal before an academic plan can be contemplated, and the appeal must be based on extenuating circumstances. The department will review the appeal to determine if an academic plan would allow the student to return to good standing. For a student’s appeal to be considered, the appeal must be submitted no later than 15 days after the start of the traditional semester for which you are requesting Federal Aid and include the following:

-Describe the extraordinary circumstances that led to the failure to meet the standards

                        -Describe the changes that will allow the student to return to good standing

Extenuating circumstances may include:

                        -Loss of job or major financial life event

                        -Personal illness

                        -Illness or death of family member

                        -Other special circumstances

 The academic department and/or designee is responsible for collecting the documentation and approving the plan. Documentation for approved plans should be sent to faid@sju.edu for inclusion in the students financial aid file

Academic Plan

For SJU, an Academic Plan is required for an appeal to be approved. The plan will be formulated with input from both the student and the academic department. Approved plans, and all supporting documentation, must be sent by the academic department and/or designee to the Financial Services Office (faid@sju.edu) to be scanned into the student’s permanent record. Some stipulations of an Academic Plans may be:

-Payment period restrictions

–Number of credit/clock hours taken

–Registration in specified courses

–Requirement of certain grade point average

-May be as simple as a calculation or as detailed as a class by class schedule

-May require collaboration with other offices

-Other stipulations as determined by the Academic Department

Student Advising FAQ’s

Q. What impact will it have on me if I withdraw from this class?

It will not impact your GPA, but it may impact your quantitative measure of academic progress for the semester. If you are a state grant or Federal Aid recipient, it may impact your ability to receive a state grant or Federal Aid next year as these require 24 completed credits per academic year.

Q. When will my academic progress be evaluated?

Your academic progress is reviewed annually, after the spring semester.

Q. What will happen if I complete less than 24 credit hours in a year? (Undergrad Day Student)

You may lose eligibility for a state grant/Federal Aid if it is part of your financial aid package.

Q. What happens if I am determined to not have met the minimum GPA and/or the completion ratio

   associated with my grade level?

You will be ineligible to receive federal aid beginning the next semester after the spring, and will remain ineligible until an academic plan is approved or until you attain the cumulative GPA and completion requirements.

Q. How can I appeal the school’s determination that I am ineligible for federal aid?

You should contact the Dean of your academic program to obtain an appeal form. As part of your appeal, you will need to describe in detail the circumstance preventing you from making progress, and outline what will enable you to make progress in the future. You must provide documentation in support of your appeal. If you appeal is approved, you will need to create an academic plan with your Dean’s Office to ensure your future success.

 

Q. What is the time frame for submitting a SAP appeal and academic plan?

A student must submit the SAP appeal to their academic department no later than the last day of Add/Drop of the traditional semester for which you are requesting Federal Aid. To obtain the necessary form please click here.

Examples of Satisfactory and Unsatisfactory Progress

Student #1 (Fall) Making Satisfactory Academic Progress

Course

Grade

Grade Points X

Number of Credits =

Total Points

Eng 101

B-

2.7

3

8.1

Math 101

C

2.0

3

6.0

Spanish 101

A

4.0

4

16.0

Psych 101

A-

3.7

3

11.1

Lit 101

F

0

3

0

 

 

 

16

41.2

            Fall GPA=41.2/16=2.5              Fall Completion (13 completed/16 attempted)=81.25%

Student #1 (Spring)    

Course

Grade

Grade Points X

Number of Credits =

Total Points

Eng 102

D

1.0

3

3.0

Math 102

C

2.0

3

6.0

Spanish 102

A

4.0

4

16.0

Psych 102

A-

3.7

3

11.1

Lit 102

W

0

3*

3

 

 

 

13

39.1

            Spring GPA=39.1/16=3.0                      Spring Completion (13 completed/16 attempted) =81.25%

            Total GPA=80.3/29=2.76                       Total Completion (13 completed/16 attempted) =81.25%

*W grades do not count in GPA calculation, but they do in the Completion Ratio

Student #2 (Fall) Not Making Satisfactory Academic Progress-student withdraws from too many classes because of level of difficulty or other reasons

Course

Grade

Grade Points X

Number of Credits =

Total Points

Eng 101

B-

2.7

3

8.1

Math 101

A

4.0

3

12

Spanish 101

W

0

4*

0

Psych 101

A-

3.7

3

11.1

Lit 101

W

0

3*

0

 

 

 

9

31.2

            Fall GPA=31.2/9=3.4                Fall Completion (9 completed/16 attempted)=56.25%

Student #2 (Spring)       

Course

Grade

Grade Points X

Number of Credits =

Total Points

Eng 102

A

4.0

3

12.0

Math 102

W

2.0

3*

0

Spanish 102

W

4.0

4*

0

Psych 102

A-

3.7

3

11.1

 

 

 

 

 

 

 

 

6

23.1

             Spring GPA=23.1/6=3.85                      Spring Completion (6 completed/13 attempted)=46.15%

            Total GPA=80.3/29=3.62                       Total Completion (15 completed/29 attempted)=51.71%

Opportunities for Additional Reading

            FINAID.org (general FA information) http://www.finaid.org/educators/pj/sapappeals.phtml

            US Department of Education Guidance- http://www2.ed.gov/policy/highered/reg/hearulemaking/2009/sap.html

For questions regarding this policy, please contact Eileen Tucker, Director of Student Financial Services and Compliance.

*Disclaimer: Federal Work Study jobs are not guaranteed. Eligible students may apply for jobs available via Career Development Center. FWS awards are dependent on the availability of funding and may be withdrawn or subject to change depending on this availability. Any financial aid package could be adjusted at any time according to federal and institutional regulations. Please read carefully the “Conditions Governing Financial Aid Awards” for further information found at www.sju.edu/srfs.


What are the criteria to make the Dean's List?

Undergraduate Day Students who achieve a grade point average of 3.5 for a semester in which they complete at least 15 credits, all at Saint Joseph’s University, and have no grade below B will be included on the Dean’s List.

This is listed on the transcript if verification is needed.  Click here for instructions on how to view your transcript in MySJU or order an official copy of your transcript.

*Note this classification does not exist for graduate students or students in the college of professional and liberal studies.

Why is there a hold on my account when I tried to check my mid-term grades?

This hold is placed on the records of all incoming freshmen so that those students are required to meet with their academic advisor to discuss the midterms. This hold keeps students from viewing their grades via the web & the hold does not keep students from doing anything else electronically, including register for classes for upcoming semesters.

 *Disclaimer: Federal Work Study jobs are not guaranteed. Eligible students may apply for jobs available via Career Development Center. FWS awards are dependent on the availability of funding and may be withdrawn or subject to change depending on this availability. Any financial aid package could be adjusted at any time according to federal and institutional regulations. Please read carefully the “Conditions Governing Financial Aid Awards” for further information found at www.sju.edu/srfs.