The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
right to inspect and review the student's educational records. A
student should submit to the University Registrar a written request that
identifies the record(s) the student wishes to inspect. The University
Registrar will make arrangements for access and notify the student of
the time and place where the records may be inspected.
If the records are not maintained by the University Registrar, the University Registrar will advise the student of the correct official to whom the request should be addressed.
right to request the amendment of the student's educational records
that the student believes are inaccurate, misleading, or otherwise in
violation of the student's privacy rights under FERPA.
A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
right to provide written consent before the University discloses
personally identifiable information from the student's educational
records, except to the extent that FERPA authorizes disclosure without
One exception which permits disclosure without consent, is the disclosure to University officials with legitimate educational interests. “University Officials” are University employees with general or specific responsibility for promoting the educational objectives of the University or third parties under contract with the University to provide professional, business and similar administrative services related to the University's educational mission. “Legitimate educational interests” are defined as interests that are essential to the general process of higher education prescribed by the body of policy adopted by the governing board.
right to file a complaint with the U.S. Department of Education
concerning alleged failures by the University to comply with the
requirements of FERPA. The name and address of the Office that
administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
For more information visit the U.S. Departmetn of Education Website.