Campus Resources

Travel Office

International Travel Policy

SJU INTERNATIONAL TRAVEL POLICY AND INTERIM FACULTY TRAVEL POLICY

In August 2013, Saint Joseph's University implemented two new policies affecting international travel - the International Travel Policy (updated April 2014) and Interim Faculty Travel Policy.  These policies were developed with extensive input from Academic Affairs, the Center for International Programs, the Office of Mission, Student Life, Financial Affairs, Athletics, the University's Risk Manager and General Counsel. The President’s Cabinet approved both policies. 

The International Travel Policy requires, for the sake of safety, that all Saint Joseph's University undergraduate and graduate students, administration, staff who travel internationally and all faculty traveling with students seek approval for such travel through the Center for International Programs (CIP).   The Policy also prohibits travel to countries or regions under a travel restriction from the Department of State, the World Health OrganizationU.S. Centers for Disease Control or the Department of Treasury without prior permission.  Please be sure to read the full version of the International Travel Policy, which includes instructions for filing an appeal, protocols for approval and additional information.

The Interim Faculty Travel Policy allows faculty traveling internationally to pursue research in a country or region not  subject to the travel restrictions from the Department of State, the World Health Organization, U.S. Centers for Disease Control or the Department of Treasury to travel without CIP permission, but it does require all faculty traveling to register with the CIP. The Interim Policy indicates that if travel in support of faculty research is to a country or region with a Department of State Travel Warning or similar such restriction, the Dean, Provost and International Oversight Committee must be informed and final approval to travel to this country or region must be given by the Provost.  The Interim Policy has been reviewed by the Provost and Deans and approved on an interim basis because it will be submitted to governance review early this fall.  

Supplement to Policy: Policy Definitions

 

**Please note that the SJU International Travel Policy does not apply to students, faculty, and staff traveling internationally for personal reasons or on non-university-sponsored trips.  If you are an international student or scholar and would like further information about your immigration requirements for travel outside of the United States and reentry to the U.S., please contact your International Student Advisor.**

 

 


 

CHECKLISTS FOR INTERNATIONAL TRAVELERS

Please follow the guidelines provided in the policy checklists below:

I am a/an…

 

If you are participating in a credit-bearing study abroad program, please go here.

 


 

FORMS FOR TRAVELERS

When a Travel Warning or similar restriction is in place...

Request for Exception Form (for any traveler requesting an exception to the University's policy regarding Travel Warnings)

Travel Warnings Consent Form  (for any traveler who received approval to travel to a destination on the State Department's Travel Warning List)

International Travel Registration Form 

 

For Students (including groups with students)...

Student Travel Request Form or Group Travel Request Form

International Travel Registration Form 

Informed Consent and Waiver of Claims Form 

Community Standards Agreement 

Post-Travel Report for Individual Students or Post-Travel Report for Groups with Students

 

For Employees...

Employee Travel Request Form

International Travel Registration Form 


 

REQUIRED INSURANCE

The University requires that all Travelers have or obtain adequate health insurance to protect against financial loss due to an unanticipated illness or hospitalization.  

Students traveling abroad (whether individually or in a group) are automatically enrolled in the University-designated travel health plan.  Information on the plan will be provided prior to departure. 

Faculty and staff may have limited overseas health insurance coverage through her/his Saint Joseph’s University medical plan. It is advised that faculty and staff travelers carefully review their current plan and consult with their insurance provider to confirm coverage overseas and the extent of coverage. 

As part of the Saint Joseph’s University benefits, faculty and staff Travelers also receive supplemental coverage for emergency services such as security and political evacuation, medical evacuation and repatriation of remains.  Travelers will receive a description of this coverage and a card with contact information after registering with the CIP.

If a faculty or staff Traveler wishes to purchase short-term travel insurance to supplement the plans mentioned above, the Center for International Programs can provide that traveler with a list of companies to contact for quotes.  Please note it is the responsibility of the Traveler to confirm coverage while abroad and to obtain funding for such coverage if needed (either independently or through his/her department). 

Prior to departure, all staff and administrative Travelers will be asked to confirm with CIP that they have health insurance coverage while traveling abroad.