The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level.
Find more FERPA information at: http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html
*Attention students: To authorize the release of information on your discipline record to third parties (i.e. your parents/guardians, graduate schools, transfer institutions, etc...), please complete and sign the following form - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) AUTHORIZATION TO RELEASE INFORMATION (.pdf format, Word format), identifying the specific information to be released.
Retention of Discipline Records
Community Standards violations and sanctions shall not be made part of the student’s permanent academic record, but shall become part of the student’s educational record. Student discipline records not relating to expulsion from the University are kept for seven years after the conclusion of the semester last attended by the student. Student discipline records relating to expulsion from the University are kept permanently. Case notes shall not be made a part of the student’s educational record, and will be destroyed upon the conclusion of the appeal period. Records are maintained by the Office of Community Standards and are generally confidential except in the case of subpoena, student consent (including background checks), or as provided above.
Community Standards records involving student clubs, groups, and organizations, including, but not limited to athletic teams, not relating to expulsion from the University are kept for seven years after the conclusion of the semester during which the alleged conduct was reported.
In order for the Office of Community Standards to process a Discipline Record Disclosure:
1. Drop off, mail, fax, or scan & e-mail the form(s) to us. Be sure to sign and date them appropriately.
Saint Joseph's University
Office of Community Standards
Campion Student Center, Room 239
5600 City Avenue
Philadelphia, PA 19131-1395
Phone: (610) 660-1046
Fax: (610) 660-1069
2. When requesting a release of information, please include detailed information about yourself and your request. Include your full name, student ID #, birthdate, and the best phone number to reach you in case of any questions. Also indicate whether the University should be sending the disclosure once completed, or whether you intend to pick up the disclosure and send it on your own.
3. Authorize the release of information. If your form does not explicitly authorize Saint Joseph's University to release information, then you will need to also complete and sign this form - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) AUTHORIZATION TO RELEASE INFORMATION (.pdf format, Word format). Indicate all parties / institutions for which we need to complete a discipline record disclosure. If you are unsure of whether the form you are completing explicitly authorizes a release of information, fill out the above linked document to be safe.
**Please note: Although every effort is made for a quick turn-around on these forms, completion of a discipline record disclosure may take a few working days to complete, so please plan accordingly. If you have questions about filling out the form or with the process, feel free to contact the Office of Community Standards.