Student Leader Resources

Copy Cards

All student groups funded for copy cards have access to them in the Student Leadership and Activities Office on the 3rd Floor of Campion. SLA monitors the cards, facilitate re-filling, and tracks possession of them. The copy cards are good for all copiers in the Campion Student Center including the color copier on the 3rd Floor of Campion.

MySJU Announcements

If interested in posting event information on MySJU, please e-mail all information to the Assistant Director of Campus Programs.

MySJU training

All student groups can request a group page on MySJU. Each group should have a group that carries over from year to year. Each semester student group officers or their designees can attend trainings for the group portal of MySJU. This service will help you better communicate with your group and keep all of your files on-line (thus freeing the need for files saved on disks or CDs), and also keep better track of group events and programs. Contact the Assistant Director of Campus Programs, to set-up training.

Vendor Listing

Student Leadership and Activities keeps a list of all vendors that the University uses for items needing to be purchased, including: pizza for meetings, t-shirts for publicity, performers, and agencies and programming files for educational and social programs. Many of these vendors bill the University, therefore eliminating the need to charge these items to a credit card. This list is available to any student interested. Please come up to the Student Leadership and Activities Office on the third floor of Campion to check it out!

Pizza Ordering Policy

Student groups wanting to order pizza (and have funds allocated in their SBAC budgets) are required to make orders through the Office of Student Leadership and Activities if they wish to have payment deducted directly from their group budget. All orders need to be placed by 4:00 PM daily. Order forms are available on-line by clicking here, or you can pick one up from the 3rd floor of Campion.
SLA has accounts with Pete's, Chris's, and Dakota Pizza. Menus for these vendors are kept at the student workers desk on the 3rd floor of Campion.
The student leader of the group is responsible for submitting the original delivery receipt following the event along with a completed Request for Funds form signed by the group's advisor. The Request for Funds form must be stapled to the front of delivery receipt and left in the "Leave Request for Funds here" tray on the wall behind Charmaine Walker's desk.
If students are not funded for pizza through SBAC, they are responsible for paying for orders upon delivery. No orders are authorized to be charged to department accounts.
Please contact Denine Super or Stacey Sottung if you have any questions or concerns.

Graphics Room

The graphics room is available Monday through Friday from 9:00 am until 5:00 pm. Helium tanks for balloon drops are located in Campion 212 and the first floor of Campion. The graphics room and helium tanks will be available during the hours of 9am and 5pm, Monday through Friday. There will be at $50 fine for lost helium tank nozzles. There is no charge for student groups to use the helium, but there will be a minimal maintenance charge for outside groups using helium. Please contact Student Leadership and Activities regarding the charge.

Photocopiers

There are three photocopiers for student group use in the Campion Student Center. Each copier is hooked up to a card reader and is able to be used with either a student ID or group copy card. Color paper is available for student group use upon request. Please check with the student worker on duty at the Campion Information Desk (3rd Floor Campion) for access to color paper.

Mail Trays

Each student group has a mail tray on the 3rd Floor of Campion. Important information, flyers, announcements and all incoming mail is delivered to group mail trays. Please make sure to check your mailbox at least once a week.

Application Area

An application center has been set up on the 3rd floor of Campion for student group applications. Space is available by request for application pick-up and drop-off.

Group e-mail alias

Each group and organization has an e-mail alias assigned to them. Two officers in each organization are designated as recipients. This list of aliases is used for communication within and outside of, the Saint Joseph's University. To maintain student privacy and limit the amount of SPAM a student group officer receives, no student names or e-mails will be given out to organizations outside of the University. The only e-mail that will be available is the group alias. Each year, as officers transition, the alias is changed over to the new officers after the Officer Registration Form is submitted. Click here to see the updated e-mail aliases.

Request funds for programming

Each year the Student Budget Allocation Committee (SBAC) coordinates the Student Organization Budget Process. All recognized student groups can apply for an annual budget for the next school year. Typically this process begins in March and lasts until April.

If your organization is not funded through the annual budget or for a particular event, you can petition the SBAC for additional supplemental funds. These funds are disbursed on a per-program basis and are available for all recognized student groups. To apply for additional funds, please fill out the SBAC additional allocation form and submit it to the Assistant Director of Campus Programs any week by 5:00 pm Friday. You will be notified via e-mail when you need to appear before the SBAC to petition for the funds. If approved, funds will be made available within a week.

Reimbursement of Expenses

All approved expenses must be paid by the student first and will be reimbursed by the Office of Student Leadership and Activities out of the student club budget. Please make sure your expenses are approved before you purchase. Purchases made without approval will not be reimbursed.

To submit a reimbursement form to the Office of Student Leadership and Activities you must complete the form, have your advisor sign-off on the purchase and submit the form and the original receipts to the Office of Student Leadership and Activities (you may want to make a copy of the receipts for your records). NOTE: Your advisor will be asked to sign-off on your form, so please make sure you have that completed before turning in all of your paperwork to Student Leadership and Activities. Your funds should be available for pick up within a week.

Please note that if you select DIRECT DEPOSIT on your request for funds form and you do not have direct deposit set up with the university your reimbursement will automatically be mailed to the address you provided on the request for funds form. Your check will be mailed directly from the Office of Financial Affairs.

Awards

Each year, Student Leadership and Activities recognizes student groups for all of their hard work and dedication to Student Life at SJU by hosting an awards ceremony for all student groups. Student clubs can nominate themselves for group awards, including Best Student Organization and Most Improved Organization, and for individual awards, such as club Most Valuable Persons, Advisor of the Year and Student Leader of the Year. Student groups will be notified how to nominate themselves or other groups for awards. Check back soon to find the award forms.

Student Organization Handbook

The handbook is currently being revised. Check back for more information about the new Student Club and Organization Handbook

The following is from the Financial Affairs website:

OUTSIDE SPEAKERS/VENDORS
*Vendors performing service to the University (ie. referees, speakers, performers, honorariums, etc.) are considered independent contractors. In order for their income to be reported to the Internal Revenue Service, an address and social security number is required on the Request for Funds form.

*The University is exempt from sales tax in Pennsylvania and other states. When sales tax is charged on an invoice, please deduct it and request a Pennsylvania Exemption Certificate from the Accounts Payable Department.

*No payments will be made from a statement.

*Manual checks are for emergency use only. All manuals must receive the approval of the Controller before being issued.

*Stop payments will be placed if a check does not reach its destination. A check will not be reissued until the Office of Financial Affairs has received official notification from the bank that the check has not been cashed.