Discipline Records

The University may disseminate student disciplinary information to officials at other schools without prior consent if (1) prior misconduct poses a significant risk to others and (2) officials at the other institution have a “legitimate educational interest” in the behavior of the student.

Community Standards violations and sanctions shall not be made part of the student’s permanent academic record, but shall become part of the student’s educational record. Student discipline records not relating to expulsion from the University are kept for seven years after the conclusion of the semester last attended by the student. Student discipline records relating to expulsion from the University are kept permanently. Case notes shall not be made a part of the student’s educational record, and will be destroyed upon the conclusion of the appeal period. Records are maintained by the Office of Community Standards and are generally confidential except in the case of subpoena, student consent (including background checks), or as provided above.

Community Standards records involving student organizations, not relating to suspension or expulsion from the University are kept for seven years after the conclusion of the semester during which the alleged conduct was reported.

*Note: Violations of the University’s Academic Honesty Policy are not maintained or disclosed by the Office of Community Standards. Please contact the Office of the Registrar for this information.

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level.

Find more FERPA information on the Office of the Registrar's website. 

Students may complete a FERPA authorization to release form permitting, but not requiring, the University to disclose information on their discipline record to third parties.

Please complete the following link: Records Request Form. You will be asked for the following information when completing the form: your full name, student identification number, birth date, your exact request, and the best phone number to reach you in case of any questions.

To be disclosed to a third party (e.g. transfer or graduate institution, employment, certification):
Is the third party asking for any information related to your academic record, including your credits earned, grade point average, and/or academic honesty violations? This is typically the case for Common Application transfer forms.

If yes, you need to complete the Record Request Form and check off YES in the section  "Academic Records Needed"  Your form will be sent to the Registrar's Office for final review. The Office of Community Standards does not provide information to third parties about your academic record. The Office of Community Standards only provides information regarding your conduct record.

If you have any questions, you can always contact the Office of Community Standards at communitystandards@sju.edu.

If no, please complete the following link: Record Request Form and check NO in the section "Academic Records Needed."

Within your written request, please include the following: your full name, student identification number, birth date, your exact request, and the best phone number to reach you in case of any questions. Please use your SJU email address when completing the form.

Please e-mail your request, along with a signed authorization form to release student/alumni’s record information to CommunityStandards@sju.edu

Subject Line: Record Request - Student Name

Body: In the body of the email, include the student/alumnus’s full name, date of birth, years attended, and if the information is being requested for admission or employment.

Please attach all relevant forms to the email.