Resources and Information
Reporting an Incident
How to Report an Incident (Complaint) to the University
Any member of the University community (“complainant”) may file a complaint against a student(s) or student organization(s) (“respondent”) alleging violation of the Community Standards. Complaints can be reported to the University in a variety of ways. Please see the below information regarding how to report an incident (complaint) to the University.
- Office of Public Safety & Security: The Office of Public Safety & Security is available 24 hours a day, 7 days a week, in Barbelin 13. If there is an active situation, or if you are seeking immediate assistance, you should contact the office by phone: 610-660-1111. In the event of an emergency, you should dial 911.
- Incident Reporting Form: To report an incident involving an allegation of bias, crime, hazing, sexual harassment and sexual misconduct, or other student behavioral concern, you can use the online Incident Reporting Form. This form allows for anonymous reporting.
- Office of Community Standards: If you would like to report an incident during business hours, you can contact the Office of Community Standards via email (firstname.lastname@example.org), phone (610-660-1046), or through Starfish to schedule an appointment.
- Office of Residence Life: For residential students, reports can be made to the Office of Residence Life (including professional staff members and student resident assistants). Each residential area has a Residential Area Manager and Resident Assistants who are there to assist members of the residential community. To report a concern to the Office of Residence Life, you can contact a Resident Assistant, Residential Area Manager, or the Central Office (in LaFarge Residence Center).
Community Standards Advisors
At any time during the Community Standards process, the respondent or complainant may consult with an advisor from the University community. An advisor is a member of the University community who a student is permitted to consult with throughout the process, including accompanying the student to meetings/hearings within the Community Standards process.
Instructions and expectations for required sanctions are included in a student's outcome letter. It is the student's responsibility to know the deadlines and complete their sanctions on time or request an extension, if necessary.
Access to Student Record Information
This document provides information regarding access to student records for Community Standards matters. The Office of Community Standards can and does communicate with any Saint Joseph’s University community member or family member regarding the Community Standards process, without reference to a specific incident or matter. The protection of student records afforded by the Family Educational Rights and Privacy Act of 1974 may prevent sharing more specific information, please visit the Office of the Registrar website.
This page contains some helpful information about the University’s policy on student disciplinary record(s) retention and disclosure processes of student disciplinary records. The information on this page may be useful to current students, former students, or third parties inquiries related to a student’s disciplinary record.
Off-Campus Address Registration
Educational Housing District Law (EHDL)
In 2002, the City of Philadelphia passed what is commonly referred to as the Educational Housing District Law (EHDL). The law presents requirements and regulations for all Educational Housing Districts. This includes the 4th City Council District (includes the neighborhoods of East Falls, Roxborough, Manayunk, West Allegheny, West Philadelphia (north of Market Street), Overbrook Farms and Wynnefield). The Saint Joseph’s University campus is located within the 4th District, as are most off-campus student residences.
Below you will find a few important points noted within the EHDL related to off-campus students. This webpage is not intended to be a full representation of the law.
Each student living or intending to live, in an Educational Housing District while attending school must:
a) before signing a lease or becoming a tenant of a property located in an Educational Housing District, notify [their] property owner or manager that [they are] a student, provide the property owner or manager with the name of the school [they attend] and advise the property owner or manager whether the school is in an Educational Housing District; and
b) provide the college or university that [they attend] with [their] local address no later than September 1 of each year or in accordance with the adopted policy of the college or university for the provision of local addresses in order to assist the college or university in its efforts to contact students in the event that the college or university needs to notify them of matters involving danger or threats to health, safety or the general welfare, respond to local or national emergencies, or respond to any lawful government inquiry. The student shall notify the college or university within five (5) days of any change in that address.
No student may live in any dwelling which is in violation of the Zoning Code, including any dwelling in which more than three unrelated persons are living as a single household unit without a valid use registration permit.
Off-campus students are required by the City of Philadelphia and University policy to register their off-campus address with Saint Joseph’s University. Please follow the steps below to register:
- Log into ‘The Nest’
- Click on the ‘Students’
- Select ‘Update Profile‘
- Follow the on-screen instructions to add a new or edit an existing off-campus address
Tips when entering your off-campus address:
- Off-campus addresses are ONLY intended to be used by students residing off-campus, and not commuting from their family home (ex: a junior who previously lived on campus, but now lives in an apartment/house off-campus with friends).
- If you live at your family home and commute to classes, you do not need to enter an off-campus address. Your permanent address will be considered your off-campus address.
- If you live off-campus in an apartment building or complex, it is recommended that you enter the address for the complex in the Address Line 1 box, and your apartment number in the Address Line 2 box (ex: Line 1: ### City Avenue; Line 2: Apt A100). This will help the University know precisely where you are residing off-campus.
- It is important that you provide accurate information when registering your off-campus address with the University.
Given off-campus address registration is required by Philadelphia law and University policy, failure to register your off-campus address or dishonesty through this process may be addressed by the Office of Community Standards. Students who do not fully comply with the Educational Housing District Law may be prohibited from participating in student organizations.
Victim of Crime Resource Guide
The safety and security of all who live, work and visit Saint Joseph's University is of paramount concern to the entire University community. Members of the University are encouraged to accurately and promptly report all crimes to the Office of Public Safety and Security and local law enforcement agency. The resource guide below may assist anyone who may be the victim of a crime by providing options for reporting, resources on-campus and within the local region, and safety suggestions.
Resources for Parents/Guardians
This page contains some helpful information about the Office of Community Standards and your role as parents/guardians of a Saint Joseph’s University student. Over time, we hope that your student understands what it means to be a HAWK, what it means to be a part of our special community, how they will contribute to the ideals of diversity and inclusion on campus and what mark they will leave on campus during their time here.