Registrar Policies, Catalog and Course Scheduling

All students are responsible for their registration for classes in Self-Service Banner. There are detailed articles on how to register and navigate all the logistics. 

The Registrar’s Office does not have the capacity to register students.  Students should reach out to the appropriate advising center if they are having difficulty registering for classes.

Registration for undergraduate students is set over 2 weeks, every other day by class year, and divided into 3 times 9 AM (priority), 11 AM, and 1 PM.  Students rotate these time slots each semester. 

Graduate, Adult, and Doctoral registration opens same day and time.  Summer registration opens simultaneously for all students.

For example, registration dates for Intersession and Spring 2023 were:

Depending on the changes you need, you will need to use the appropriate system:

Banner

This is for the building of new or editing catalog-level courses. Subject & Code Number, Pre-reqs, Descriptions, Attributes, and Restrictions that apply to all courses with that subject code and number. This must be submitted via ticket and completed by the Registrar.  Once the course is created in Banner, it will be available in Courseleaf the next business day.

In addition to courses, this includes new majors, minors, etc. All new curriculum offerings must be approved in governance and then submitted as a service request in order to be created. 

Courses need to be built at the catalog level to be built at the section level (aka created on the schedule for registration). If it is not in the catalog, we cannot build it mid-year so it is important to think about your full-year needs when it’s an open catalog editing period.

The following updates are submitted by ticket:

• New courses
• Updating current course title, pre-req, attribute, or course description 
• New majors, minors, or certificates

Courseleaf

This is where Chairs/Program Directors create program content such as the Overview, Learning Goals and Outcomes,  Course lists, and Plan of Study/Curriculum Guides. There is an integration between Banner and Courseleaf that pulls in courses that are created in Banner. 

The following updates are done in Courseleaf:

• Program overview content changes
• Learning Outcomes
• Creating requirement course lists for existing courses

1. The creation of new courses and updates to existing courses for the next academic catalog is accepted from September to mid-April.
2. New courses not submitted during the submission time period may be offered as special topics courses until the next submission time period opens.
3. Course numbers may be reused for new/different courses after eight consecutive terms of non-use.
4. Before submitting the Service Catalog request for creating a new course, please complete the following steps:
   1. Does this course have department Chair approval? 
   2. Has the course been offered in the past and is now deactivated? 
   3. Has the course been offered as a special topics course? 
   4. Are the learning outcomes of the course different from an existing active course? 
   5. Does this course satisfy any GEP/CCC requirements, and has it been approved by GEPO?
   6. Are there any attributes, prerequisites, and/or restrictions for this course? 
5. Academic credits and billing credits must match at both the catalog and section levels. 
   1. Exception: Courses used for billing purposes only that are neither graded nor included on the transcript
6. All new courses and updates to existing courses must be submitted as a service request here: https://sju.teamdynamix.com/TDClient/1942/Portal/Requests/ServiceDet?ID=53922

All scheduling-related communication will be emailed to the following faculty and staff, with both advisement centers cc’ed:

1. Department Chairs
2. Program Directors
3. Administrative Assistants

Phase 1: Open Scheduling

Chairs, Directors and Admins create their department's class schedules in Coursedog.  The schedule from the prior academic year would be copied over for editing and new sections can be added as needed from courses that are approved for that academic year’s catalog.

Once Phase 1 has ended, the Registrar’s Office will assign classrooms to courses and review the schedule for issues.  The Registrar’s Office will contact departments to resolve any errors or inconsistencies.

Phase 2: Schedule Published - Request Edits

The class schedule will be published two weeks before registration begins.  If you need to cancel a section, add a new section, or make changes to current sections, please use Requests in Coursedog.

Undergraduate Degrees:

• AAS (Associate of Applied Science)
• BA (Bachelor of Arts)
• BBA (Bachelor of Business Administration)
• BSBA (Bachelor of Science in Business Administration)
• BLS (Bachelor of Liberal Arts)
• BS (Bachelor of Science)

Graduate Degrees:

• MA (Master of Arts)
• MBA (Master of Business Administration)
• MD (Doctor of Medicine) 
• MFA (Master of Fine Arts)
• MHA (Master of Health Administration)
• MPA (Master of Professional Accountancy)
• MS (Master of Science)
• MPT (Master of Physical Therapy)
• MSPAS (Master of Science in Physician Assistant Studies)
• MOT (Master of Occupational Therapy)

Doctoral Degrees:

• DPT (Doctor of Physical Therapy)
• DO (Doctor of Osteopathic Medicine)
• DrOT (Doctor of Occupational Therapy)
• EdD (Doctor of Education)
• PharmD (Doctor of Pharmacy)
• PhD (Doctor of Philosophy)

A combination of courses and related activities organized for the attainment of broad educational objectives as described by the institution.

A major is an area of specialization, which requires a cohesive combination of courses including introductory, intermediate, and advanced coursework that designates a student’s area of study. Courses required for a major are mandated by the program offering the major and must meet specific student learning outcomes. In order to earn a degree, students are required to complete one major, although students may elect to complete more than one. It is the student’s responsibility to see that all major requirements are fulfilled prior to graduation. The major appears on the official transcript.

A concentration is a structured plan of study within a major. The number of credit hours for a concentration varies, but is included within the credit hours for the major. The concentration appears on the official transcript.

Note on terminology: The following terms should not be used: “area of concentration” (just use “concentration”), “track,” “option,” “specialty,” “emphasis,” or “focus.”

A minor represents an optional, secondary field of study for a degree-seeking student; no student may declare a major and a minor in the same discipline. A minor is a structured plan of study requiring a minimum of 15 credit hours. A minor should require significant additional coursework beyond what is already required for a related major. The minor appears on the official transcript.

An undergraduate certificate is a structured set of professionally oriented courses designed to provide recognition that the student has completed coursework in an applied area of focus. For degree-seeking students, a certificate program may either complement or be concurrent with a traditional program of study. The certificate appears on the official transcript.

A Graduate Certificate is an integrated group of courses that is designed to have a very clear and focused academic topic or competency as its subject area. Often, a graduate certificate may meet a clearly defined educational need of a constituency group, such as continuing education or accreditation for a particular profession; respond to a specific state mandate; or provide a basic competency in an emerging, usually interdisciplinary, area. A graduate certificate is not a graduate degree program (it is typically between 9 and 15 credits), but it does provide the student formal recognition of the mastery of a clearly defined academic topic.  The graduate certificate in a specific area of study cannot be pursued concurrently with a degree in the same area of study.  Example, you cannot be pursuing a Graduate Certificate in Marketing at the same time as a MS in Marketing. The certificate appears on the official transcript.

The full accounting of courses offered by the university.  Includes courses that are not currently being offered but which have been offered in the past and may be offered in the future. 

Most attributes of a course are set at the catalog level and can not be changed at the section level.  These attributes will remain the same every time the course is scheduled unless the department requests a change to the catalog.

An accounting of the specific classes being offered in a specific semester.  Will not include every course in the catalog, as not all courses are offered every semester.

Certain attributes of a course may be edited/changed each time a section is scheduled, such as: session, meeting day(s), meeting time(s), classroom assignment, class cap, waitlist cap (if used), consent requirements, instructor(s), and reserve caps (if used).

A corequisite means a course that a student must take at the same time as another related course.  Example BIO 101 Lecture has a corequisite of BIO 101L Lab.

1. Corequisite information always resides at the catalog level for corequisite courses.
2. Corequisite information that also resides at the section level is entered as CRNs, and follows two different paths:
   1. One section of each corequisite course offered in the term: Corequisite information resides at the section level in the form of specific CRNs that tie the two related courses together. Students are required to register for both courses and do not have multiple sections to choose from. 
   2. Multiple sections of each corequisite course offered in the term: Corequisite information does not reside at the section level. Students are required to register for one of each course and have the choice of multiple sections during registration.

A prerequisite means a course that a student must have taken prior to enrolling in a specific course.

1. Prerequisite information must match at both the catalog and section level.
   1. Exception: Special topics courses do not have catalog level prerequisite information.
2. Graduate level courses may not have undergraduate level prerequisites. 

3. To view all your department’s courses and their prerequisites for the semester, please use the Active Course/Section Detail report in Cognos.  Be sure to set it to Section Attributes to see the attributes for your sections for that semester.

    

4. Concurrency is when a course may be completed simultaneously with a prerequisite course.  As of Fall 2024, the only location to view a concurrency of a prerequisite is in the course description of the Academic Catalog:

    

    

    

Additional information pertaining to the course. Attributes are assigned initially at the Catalog level and rolled to the Section level. They can be added or deleted on each section.  For example, if a course is considered Writing Intensive, that course would get a WRIN Class Attribute indicating.

A unit within a college representing a discipline. For example, the Department of English is in the College of Arts and Sciences.