Academic Catalog

1. Go to https://nextacademiccatalog.sju.edu/?homepage=true
2. Navigate to your section of the Catalog
3. Click on the icon in the top left corner.

It may ask you to click again to log in.

4. Once you are logged in, you will see the toolbars and tools to make changes to your page.  These will only be available on pages that you own.  If you think you should be an owner of a page, please submit a ticket.

Depending on the changes you need, you will need to use the appropriate system:

Banner

This is for the building of new or editing catalog-level courses. Subject & Code Number, Prerequisites, Descriptions, Attributes, and Restrictions that apply to all courses with that subject code and number. This must be submitted via ticket and completed by the Registrar.  Once the course is created in Banner, it will be available in Courseleaf the next business day.

In addition to courses, this includes new majors, minors, etc. All new curriculum offerings must be approved in governance and then submitted to the workflow in order to be created. 

Courses need to be built at the catalog level to be built at the section level (aka created on the schedule for registration). If it is not in the catalog, we cannot build it mid-year so it is important to think about your full-year needs when it’s an open catalog editing period.

The following updates are submitted by ticket:

• New courses
• Updating current course title, prerequisite, attribute, or course description 
• New majors, minors, or certificates

Courseleaf

This is where Chairs/Program Directors create program content such as the Overview, Learning Goals and Outcomes,  Course lists, and Plan of Study/Curriculum Guides. There is an integration between Banner and Courseleaf that pulls in courses that are created in Banner. 

The following updates are done in Courseleaf:

• Program overview content changes
• Learning Outcomes
• Creating requirement course lists for existing courses

• New courses not submitted during the submission time period may be offered as special topics courses until the next submission time period opens.
• Course numbers may be reused for new/different courses after eight consecutive semesters of non-use.
• Before submitting the Service Catalog request for creating a new course, please complete the following steps:
  • Does this course have department Chair approval? 
  • Has the course been offered in the past and is now deactivated? 
  • Has the course been offered as a special topics course? 
  • Are the learning outcomes of the course different from an existing active course? 
  • Does this course satisfy any GEP/CCC requirements, and has it been approved by GPO?
  • Are there any attributes, prerequisites, and/or restrictions for this course? 
• Academic credits and billing credits must match at both the catalog and section levels. 
  • Exception: Courses used for billing purposes only that are neither graded nor included on the transcript

To create a new course, submit Service Catalog request here: https://sju.teamdynamix.com/TDClient/1942/Portal/Requests/ServiceDet?ID=53922.

All policies and procedures information is to be listed under the Policies and Procedures section of the Academic Catalog.  Transfer credit policies, academic probation and dismissal, honors, SAP, and so on are here:

Programs may have specific program policies listed in under their programs.  Please submit a service request to request additional tabs for program specific information such as progression or clinical attendance policies. 

Note: A department can only dictate grade minimums for courses within its department.  A department cannot require a grade minimum for a course outside of the department, it can only dictate a minimum cumulative GPA.

Admissions and Financial Aid information is not housed in the Academic Catalog.  Please reach out to those offices if you have specific information for your program that needs to be listed on the website.

Please see the Courseleaf Guided Tour for detailed instructions and videos on how to use Courseleaf.  This document is constantly being updated with new screenshots and information, so be sure to check back if you have questions.

Courseleaf Guided Tour

• Once you press the green start workflow button, that is an indicator to our office that you are finished with your edits. Once you submit this you cannot make any more edits. 
• Any newly approved majors, minors, or certificates will require a new curricular offering ticket.
• Please check your course lists of requirements. If a course is listed in red as “not found” that means the department has inactivated it and it must be removed from your list. Your page should not have any red errors. 
• The chair is responsible for making sure information is accurate and must submit the page to workflow.

If you have questions please submit a ticket.