Academic Catalog

Phase 1: Updating/Create/Inactivate Courses via Tickets

Any course changes, new courses or deactivation of courses need to be submitted via ticket prior to the creation of the next fall semester's class schedule and creation of the next academic year's Academic Catalog.  

Courses need to be built at the catalog level to be built at the section level (aka created on the schedule for registration). If it is not in the catalog, we cannot build it mid-year so it is important to think about your full-year needs when it’s an open catalog editing period.

Submission of course changes will be due in December of each year.

Phase 2: Update Department/Program Info in Courseleaf

Any changes to the department, program, major, minor will need to be made in Courseleaf.  It is the department's responsibility to have any courses needed to update degree requirements submitted by the December deadline. To create a new program or inactivate a program, a ticket will need to be submitted prior to the Courseleaf deadline.

Changes in Courseleaf will be due in April of each year. 

• New courses not submitted during the submission time period may be offered as special topics courses until the next submission time period opens.
• Course numbers may be reused for new/different courses after eight consecutive semesters of non-use.
• Before submitting the Service Catalog request for creating a new course, please complete the following steps:
  • Does this course have department Chair approval? 
  • Has the course been offered in the past and is now deactivated? 
  • Has the course been offered as a special topics course? 
  • Are the learning outcomes of the course different from an existing active course? 
  • Does this course satisfy any GEP/CCC requirements, and has it been approved by GPO?
  • Are there any attributes, prerequisites, and/or restrictions for this course? 
• Academic credits and billing credits must match at both the catalog and section levels. 
  • Exception: Courses used for billing purposes only that are neither graded nor included on the transcript

To create a new course, submit Service Catalog request here: https://sju.teamdynamix.com/TDClient/1942/Portal/Requests/ServiceDet?ID=53922.

1. Go to https://nextacademiccatalog.sju.edu/?homepage=true
2. Navigate to your section of the Catalog
3. Click on the icon in the top left corner.

It may ask you to click again to log in.

4. Once you are logged in, you will see the toolbars and tools to make changes to your page.  These will only be available on pages that you own.  If you think you should be an owner of a page, please submit a ticket.

All policies and procedures information is to be listed under the Policies and Procedures section of the Academic Catalog.  Transfer credit policies, academic probation and dismissal, honors, SAP, and so on are here:

Programs may have specific program policies listed in under their programs.  Please submit a service request to request additional tabs for program specific information such as progression or clinical attendance policies. 

Note: A department can only dictate grade minimums for courses within its department.  A department cannot require a grade minimum for a course outside of the department, it can only dictate a minimum cumulative GPA.

Admissions and Financial Aid information is not housed in the Academic Catalog.  Please reach out to those offices if you have specific information for your program that needs to be listed on the website.

Please see the Courseleaf Guided Tour for detailed instructions and videos on how to use Courseleaf.  This document is constantly being updated with new screenshots and information, so be sure to check back if you have questions.

Courseleaf Guided Tour

• Once you press the green start workflow button, that is an indicator to our office that you are finished with your edits. Once you submit this you cannot make any more edits. 
• Any newly approved majors, minors, or certificates will require a new curricular offering ticket.
• Please check your course lists of requirements. If a course is listed in red as “not found” that means the department has inactivated it and it must be removed from your list. Your page should not have any red errors. 
• The chair is responsible for making sure information is accurate and must submit the page to workflow.

If you have questions please submit a ticket.